old business new business agenda template

Experienced secretaries know that there's a little trick to wording agenda items to help streamline the agenda. Examples of information items are financial reports, executive summaries, committee reports, audit reports, and anything else of an informative nature. They are intended to provide information to the board. They will either be information items or action items. All items on the agenda should fall into one of two categories. After a consultation with the board chair, the secretary adds new items to unfinished items from the previous agenda. Board chairs must be accountable and explain their reasoning when deciding not to add items to the agenda when requested by board members at-large. When a board chair repeatedly denies requests for agenda items from the same board member, it can hurt the dynamics of the board. It's important to add a note of caution here. The board secretary also usually puts out a request to the rest of the board for any items they'd like the chair to consider adding to the agenda, along with their reasons for the request. The board chair and the secretary consult with management about any follow-ups from the previous meeting and any new or emerging items for discussion. The old agenda and the previous board minutes are the place to start when developing a new agenda. The secretary records actions and decisions. When developing the agenda, it helps to think about the agenda items in terms of how the secretary records minutes of the meeting. Boards have much to accomplish in a short period of time. The agenda is the board chair's best friend because the agenda prioritizes discussion items, limits the amount of time for discussion, and helps the board chair keep things on track and moving. A well-developed agenda can accommodate small and large boards equally. For example, a small start-up company may only need an hour or two for a board meeting, whereas large corporations may meet for one to three days. The lodge has exp erienced tremendous success with this method and continues to achieve great thin gs wi th its implementation.The premise behind the design of a board agenda is to set up the meeting so that the board has time to conduct its routine business, and also allow time to address new business and urgent matters.

This resource was submitted by O-Shot-Caw Lodge in Miami Lakes, Florida, which has used this kind of agenda for more than thi rty-five years. Next LEC Meeting – Give date and location

List old business for discussion and action.

Chapter Reports (managed by vice-chief, reported by chapter chiefs).

Committee Reports (managed by a lodge vice-chief, reported by lodge-level chairman).Financial Report (presented by lodge treasurer).The extended agenda is the lodge chief’s personal agenda and need not be distributed. The lodge chief can al so make a separate agenda, called an “extended agenda” with additio n al notes and talking points to remin d him of t opics to cover. The lodge secretary should retain a copy for including with the lodge minutes. Print out a copy for each particip ant and have them ready when partici p ants arrive. Email it to your participants ahead of time to give them a sense of the upco ming business. If your lodge doesn’t use an agenda, try adapting this one for your own use. An agenda will help keep the meeting on topic, and will manage the participants’ expectations regarding the course of the meeting.īelow is a sample agenda. Lodges which struggle with efficient lodge executive committee meetings may bene fit from using a simple, effective agenda.

Old business new business agenda template